Question 1

What is a WVPP and is it required for California employers?

Accepted Answer

A WVPP (Workplace Violence Prevention Plan) is a written program required by California SB 553 for virtually all California employers. It must document workplace violence hazards, prevention procedures, and annual employee training requirements. Employers without a compliant WVPP face Cal/OSHA citations and are exposed to PAGA claims.

Question 2

What are the 9 required items on a California pay stub under Labor Code §226?

Accepted Answer

California Labor Code §226 requires pay stubs to include: (1) gross wages earned, (2) total hours worked, (3) piece-rate units earned and applicable rate, (4) all deductions, (5) net wages earned, (6) the inclusive dates of the pay period, (7) the employee's name and last four digits of SSN or employee ID, (8) the employer's legal name and address, and (9) all applicable hourly rates in effect and the corresponding hours worked at each rate. Missing any item exposes the employer to penalties of $50 per employee per first violation and $100 per employee per subsequent violation.

Question 3

How often must sexual harassment prevention training be completed in California?

Accepted Answer

Under California SB 1343, employers with 5 or more employees must provide sexual harassment prevention training every 2 years. Supervisors and managers must complete 2 hours of training; non-supervisory employees must complete 1 hour. New hires must be trained within 6 months of hire. Newly promoted supervisors must be trained within 6 months of promotion.

Question 4

What is an IIPP and do California employers need one?

Accepted Answer

An IIPP (Injury and Illness Prevention Program) is a written workplace safety plan required of all California employers under Cal/OSHA regulations (Title 8, Section 3203). It must identify workplace hazards, assign safety responsibilities, define a communication system for reporting hazards, and include procedures for investigating work-related injuries. New employees must receive IIPP training during orientation. Failure to maintain a compliant IIPP can result in Cal/OSHA citations.

Question 5

What happens if I-9 forms are incomplete or inaccurate?

Accepted Answer

Employers are required to complete and retain Form I-9 for all employees. Paperwork violations can result in civil penalties ranging from $288 to $2,861 per violation for first offenses (as of January 2025, Federal Register inflation adjustment). Substantive or uncorrected technical violations carry the same penalty range. Knowingly hiring or continuing to employ unauthorized workers results in significantly higher penalties. I-9 audits by ICE or the Department of Homeland Security can be unannounced.

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